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Partnership for Transparency Fund
...providing small grants to CSOs in developing countries to fight corruption
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Project Completion Assessment
Objectives
Project Completion Assessments are intended to help ensure transparency and accountability in the activities of the PTF. A Project Completion Assessment seeks to answer the following questions:-
Has the project achieved its objectives as provided for in the Grant Agreement?
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How do project cost compare to achievements?
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Are the achievements sustainable? Are they replicable?
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What lessons can be learned from the project, both by PTF and the project proponent?
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Have PTF grant funds been properly spent and accounted for as per agreed budget?
Coverage
As far as possible, the PCAs will assess the following specific items:
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The original project objectives and design: Were the objectives appropriate to the problems being addressed? Were they within the partner`s capacity to implement? Were the components realistic and consistent with the objectives? Was the advice provided by PTF followed? Was the advice appropriate and useful?
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The implementation experience: Was the project carried out as planned? Were there significant changes? Did they affect the outcome materially?
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Financial management: Were proper financial records maintained? Were the funds spent for the purposes intended? Are the grantee`s accounts subject to a proper audit?
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The impact: What did the project accomplish? Did it have any measurable impact on corruption in the country? Is this impact likely to be sustainable? Was any measurement of the impact undertaken? Has there been any follow-up or is any follow-up planned? Was there real value added?
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Institutional development: Did the project help the grantee to enhance its capacity to carry out its anti-corruption programs? Did the PTF grant enable the organization to do things that would otherwise not have been possible?
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Dissemination: What steps were taken by the grantee to disseminate the results of the project? Were all the key documents posted on their website?
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Lessons learned: What did the grantee consider were the principal lessons of experience gained? Are these well-founded, valid, and important? Does the assessor have any additional view?
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Links to other CSO driven anti-corruption initiatives: Were there any?
Methodology
The PCA will be based on (i) a review of project material - original project proposal and agreed budget, the Grant Agreement, relevant email exchanges with PTF and periodic reports from the grantee including its own completion report, and (ii) if possible, a brief site visit to the grantee and interviews with its staff, with representatives of the public sector whose activities were the subject of the project activity and with other individuals involved in or affected by the project.Output
The PCA output will consist of a report to the President, CEO and Secretary of the PTF addressing the issues listed above. The draft should be discussed with the representatives of the grantee. The final version will be circulated to the PTF Board and posted on the PTF website.